The amount of money earned determines the success rate of any business. It is very important to manage the funds properly. Management starts with easy documents like sample invoices. An invoice is a vital document in any business as it states the total services and goods rendered as well as the total money or payment required. Thus it is important to have a sample invoice format. Invoices are also used for auditing functions to calculate how much is payable to the enterprise. Therefore, it is important that an invoice contains maximum possible detail for the precision of services provided.
An invoice contains the record of a number of goods delivered to the client. So it is very clear that a sample invoice format should be appropriate and done professionally. An invoice format is a requisite business tool which guarantees that your business will not be undermined or taken advantage of. All the prices of the goods and services provided as well as the taxes received are very well stated in the invoice. An invoice leaves both the parties satisfied as it provides a document for the customer too.
Details required in a sample invoice format
An invoice format should have company’s details like company’s address, name, number, telephone number, e-mail address and VAT registration number. It is mandatory that each of your invoices must have a unique and different invoice number. Although it is an invoice number but it can also include alphabets. A very common and easy way to indicate the client is to prefix invoices with the letters that specify the customer. For instance, you provide services to BBC and the IBM then for BBC you can use BBC001 and BBC002 similarly for IBM it could be IBM001 and IBM002. Therefore, using three places for the number will ensure that they are arranged in the date order.
An invoice format should have the date on which the invoice was raised and the date by which the payment should be made. Normally 30 days after the invoice date is considered to be the due date. Don’t forget to specify the name of the client or agency that you are contracting with. Fees section requires a description of the services provided the gross amount due, total amount due and the VAT amount. You need to specify that how you would like to receive the payment. The payment should be made within the time period of 30 days by money transfer or by check.
Many times most of the clients and agencies do not pay the money through check and choose to transfer the money. Paying through check can be inconvenient. The best part about a sample invoice format is that there is nothing unseen like some certain charges. This helps a lot when any kind of problem arise from the sale like the number of goods delivered and sent out or the amount of stock that left the storeroom. Therefore, it is very much important to have a transparent and clear document that makes the customer happy.